Administrative Associate

The Administrative Associate duties and responsibilities include providing administrative support to the President & CEO and Executive Assistant to the President & CEO. This position will ensure efficient operation of the President’s office on a daily basis.

Position Title:                                Administrative Associate

Location:                                         Rapid City, SD

Reports to:                                      Executive Assistant to the President & CEO


NDN Collective is a national 501(c)(3) nonprofit organization that builds the power of Indigenous Peoples, Communities, and Nations to exercise our inherent right to self-determination, while fostering a world that is built on a foundation of justice.


The Administrative Associate duties and responsibilities include providing administrative support to the President & CEO and Executive Assistant to the President & CEO. This position will ensure efficient operation of the President’s office on a daily basis. Supports Executive Assistant and President & CEO through a variety of tasks related to the organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.


NDN Collective is the most ambitious, systemic effort to empower Indigenous Peoples in the history of philanthropy. We are creating a paradigm change in how society invests in Indigenous Peoples by dramatically scaling up investment and shifting decision-making power. We are doing four key things to create a new ecosystem that supports Indigenous self-determination:

  1. We are dramatically increasing philanthropic investment into Indigenous-led organizations, with the goal of giving out $50M per year in grants.
  2. We are creating an Indigenous-led CDFI to move $100M of for-profit investment into projects led by and serving Indigenous communities.
  3. We are building capacity in Indigenous communities to be able to absorb this new influx of capital.
  4. We are advocating for Indigenous rights and policy changes that will enable our peoples and communities to thrive.

What sets us apart

  • We represent the people we serve—we are Indigenous-led and support Indigenous people and organizations
  • ·We think in systems and recognize the interconnectedness of all living things
  • We are changemakers that have and model a mindset of abundance
  • We believe in the power of Indigenous self-determination to create a just, equitable world for all people and the planet
  • We integrate culture and ceremony into our work
  • We acknowledge and pay respects to our elders and past while taking ownership and control of our future


Primary Duties & Responsibilities

  • Prepare credit card reconciliations for the President & CEO.
  • Answer inquiries and obtain information for the general public, customers, visitors, and other interested parties.
  • Open incoming mail, parcels and deliveries for President & CEO,  including packing and preparation of all outgoing/incoming mail including FedEx, USPS and bulk shipments for President & CEO.
  • Assist with simple general clerical office tasks such as operating basic office equipment, filing and updating organizational computer/manual files and records,
  • Assist Event Planning, coordination and support as needed.
  • Assist in research projects and coordination as needed
  • Prepare reimbursement paperwork for the President & CEO as needed.
  • Assist with paying any invoices needed for the President & CEO’s office.
  • Provide backup support for the Front Desk Executive.
  • Provide backup support for the Executive Assistant to the President & CEO.
  • Provide meeting logistic assistance.
  • Contribute to Team effort throughout the organization.
  • Assist in running errands as needed for the President & CEO’s Office.
  • Perform other miscellaneous office tasks as requested.



  • Proven administrative  or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task, prioritize and work independently
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • At least 5 years of experience in the field or in a related area
  • High school diploma or equivalent; college degree preferred


  • Word processing
  • Databases
  • Spreadsheets
  • E-mail
  • Internet


Mission Driven

Ideal candidate has a strong belief in the NDN Collective mission and wants to be a part of a growing and constantly evolving organization. 

This position is salaried, commensurate with experience, at GS level 9, ranging from $47,000 to $69,000.  Benefits include medical, dental and vision insurance as well as 401(k) retirement plan, a wellness program, personal leave and professional development.


NDN Collective is committed to making reasonable accommodations in accordance with the ADA for disabled employees who meet job requirements for education background, employment experience, skills, licenses, essential job duties and function, and any other qualifications that are job related.  Employees must be able to perform tasks that are essential to the job, with or without reasonable accommodation.  The Administrative Associate must be able to use the computer for extensive periods of time, assist with occasional lifting of 15 to 20 lbs, assist with office cleaning, and may require extended or alternative working hours and travel.


Send an email to [email protected] with the subject line Administrative Associate – [YOUR NAME]. In the email, please include:

  • As a single PDF attachment, include:
    • Your resume
    • 1-page cover letter explaining your interest in the organization and position
    • Short answers to the following questions:
      • What is your philosophy about the position
      • What would you be most nervous about going into this role if you were offered and accepted the position?
      • NDN Collective conducts background checks, is there anything you want to share with us about your background?
      • What is the best advice you’ve ever received?

In the body of the email, please copy and paste the content of your short answers and include your name, phone number, and email address. 

As attention to detail is critical for success in this role, only applicants who follow these specific application guidelines will be considered.

NDN Collective is committed to equal opportunity for all persons without regard to sex, age, race, color, religion, creed, national origin, marital status, disability, or sexual orientation, and any other class of individuals protected from discrimination.  It is NDN Collective’s policy to comply with all federal, state, tribal and local laws and regulations regarding equal opportunity. In keeping with that policy, NDN Collective is committed to maintaining a work environment that is free of unlawful discrimination and harassment and will not tolerate unlawful discrimination against or harassment of any of our employees or others present at our facilities by anyone, including any NDN Collective supervisor, co-worker, vendor or client.